Proofreading in the publishing profession

You might be unsure as to what exactly proofreading involves in the publishing sector. Well, wonder no longer because our short guide will hopefully answer your questions.

  • The Process Simplified

Proofreading is a review that is performed during the more advanced stages of the publishing process. Once the piece of text has been read, edited, reviewed and rechecked, it is delivered to the graphic production team who analyse the manuscript and enhance it into a design document, usually in a specialised application such as Adobe InDesign.

At this time, the document leaves the editor and its author and can no longer work with the correction functions of the word processors.

Each editorial establishes how many corrections are made, but quality control requires two to three, as a bare minimum.

This correction is not after this point done on the screen, unless it is done in a PDF file, because it is essential that the formed page remains as it is seen in the design program.

In addition, not only is the text revised, but other aspects, such as spaces, headers, non-textual elements, the division of words, rivers and streets (spaces between words and blocks of text), rosaries (sequences of characters similar to the beginning or end of the lines), are addressed.

  • How are test corrections performed

Since the fidelity of the page is critical, the use of paper printing and freehand annotations still dominates in making corrections. Many proofreading services still use a red pen, a pencil, some additional colour for other annotations (green or purple) and many sticky notes, to place extra comments, When you are unfortunate enough to have to add or correct an entire paragraph – something that should only happen occasionally, sometimes it is useful to type the paragraph in a word processor, print it and then stick it with tape.

  • Can proofreading be avoided?

Often you will find that proofreading is one of the big differences between good and bad editions. This is basically a quality control mechanism to filter out, before the final product. The small imperfections that remain in the document sometimes are unavoidable, despite efforts. For this reason many will choose to use a specialist proofreading service.

From time to time a comma, a cacophony, a reiteration may be detected. From time to time there may be a meaningless phrase that will need the arrangement of a verb or the changing of a word. From time to time there will be a macaronic paragraph, extensive and lost that everyone overlooks – but often this is only once in a while.

Style corrections in proofreading should be minimal. The quantity itself will depend on the length of the text, but the percentage should be low in proportion to the entire text. True style correction should be done at an earlier point, when paragraph movement, insertion of titles, rewriting of texts, or cutting of verbiage do not have an impact on the formed pages of the text. Otherwise, there would be a great waste of resources and, instead of gaining time, it would be quickly lost.

If you would like for some else to proofread your manuscript you should definitely consider the services of a proofreading service that specialises in proofreading books and manuscripts. There are many proofreading services out there so it is important to do your research and find one that works well for you.

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